CONSTITUTION OF NAMASTE NEPAL ASSOCIATION
Louisiana Tech University
Section 1: The association is named as “Namaste Nepal Association” (ref as NNA from now onwards)
Section 2: The official motto of this association as in the words of Thomas Paine, “The World is our country, all mankind are our brethren, and to do good is our religion.”
Section 3: This organization is recognized by Louisiana Tech University, Ruston and adheres to all regulations as set forth in the Handbook for Student Organizations and Use of Campus Facilities and Grounds.
ARTICLE II: PURPOSES
Section 1: The primary purpose of NNA is to promote and share the knowledge about Nepal and Nepalese and its cultural diversity in the University and hopefully among the local community as well. The association shall also act to create a perfect platform for interaction between the Nepalese, the international students and the American students here at Louisiana Tech.
The secondary goals of the association will include helping the Nepalese and the other international students adjust the American Life through different interaction programs and events, help from study groups, and many other possible events that may facilitate their stay at the United States. The association also helps students through possible educational linkages between Louisiana Tech and other universities at Nepal.
Section 1: Section 2:
ARTICLE III: MEMBERSHIP
Section 1: Any student, staff or faculty member enrolled at Louisiana Tech (currently or otherwise) are eligible to be a member of the NNA, provided they show adequate interest in learning and sharing about Nepal with compliance to the vision and motto of the association.
Section 1.1 Memberships are categorized in three type?s viz. Executive Members (members holding the decision making position) Active Members (members with the voting rights) and the General Members. The category of membership may vary the responsibilities and privileges of the member including the voting rights.
Section 1.2 NNA also welcomes the members who are not enrolled at Louisiana Tech, with some exceptions, at the discretion of the executive members and the faculty advisor.
Section1.3 NNA is an equal opportunity association, hence membership will be not be restricted on the basis of ethnicity, cast, creed, gender, religion nationality, sexual orientation, or socio-economic status.
Section 2: Duties and Privileges of active members
Section 2.1 All members of the association shall abide by the constitution of the association
Section 2.2 All members of the association shall perform the duties assigned to them by the president unless circumstances are extenuating
Section 2.3 Regular meetings shall be held on every alternate Wednesday of each month. Special meetings may be called at anytime by the president. Members shall be informed of special meetings by having the secretary call each member through usual means. Notice of special meetings must be received by the members at least 24 hours in advance
Section 2.4 All active members are expected to attend all the general meetings. A member may be excused from a meeting if s/he informs the secretary (third in command) of the association prior to the meeting. On the third absence, s/he will be asked to plead their case before the executive committee. On the fourth absence, s/he may be deemed an inactive (general) member of the association by a simple majority of the members present at that meeting.
Section 2.5 An inactive or general member of the association shall loose his/her voting rights. A member may become active the following quarter after appearing before the executive committee and pledge to attend future meetings.
Section 2.6 The current executive committee reserves the right to accept and deny a membership and its type.
ARTICLE IV: AMENDMENT OF CONSTITUTION
Section 1: The constitution of the association may be amended by a minimum of 2/3 majority of all active members provided a quorum is present. A quorum is defined as a number of active members present which exceeds 60% of the total active members.
Section 2: The proposed amendments to the constitution shall be read, debated and voted at least one week after the proposal has been made.
Section 3: Any active member of the association may propose amendments to the constitution in a written form
Section 4: Amendments or revisions of the constitutions may not go into effect until approved by the Louisiana Tech Student Organization Committee.
ARTICLE V: ELECTIONS
Section 1: The executive committee is selected by the voting members of the association, will be the president, the vice president, the secretary, the treasurer and the public relation officers.
Section 2: Under the normal circumstances all the elections shall take place in the spring quarter as scheduled by the executive committee.
Section 3: Only the active members enrolled at Louisiana Tech can file the candidature for any of the above stated posts of executive committee.
Section 4: The President or Vice President must complete at least three quarters at Tech while secretary must complete one quarter to qualify for the candidature.
Section 5: The elections shall be held by a secret ballot and the election committee shall count the ballots in the presence of at least three members of the executive committee.
Section 6: No voters shall cast more than one vote. In case of a tie, candidates must debate for five minutes each and a second vote shall be taken, and if still tied, the current executive members committee shall nominate any one of them to the position.
Section 7: The newly elected member shall take office at the next general meeting after they have been elected.
Section 8: In case of any vacant position on the current executive committee, the position may be filled by simple nomination by the current executive committee or may be subjected to the election as decided by the current president.
ARTICLE VI: DUTIES OF EXECUTIVE MEMBERS
Section 1: President
Section 1.1 The president shall preside over all meetings; represent the association in all situations requiring official representations.
Section 1.2 S/he shall see that the constitution is upheld and that all the other officers properly execute the duties of their offices.
Section 1.3 S/he is responsible for the agenda at the general meetings and must give a progress report to all the members of the association at the last meeting of the year or any other date deemed appropriate by the president.
Section 1.4 S/he shall be responsible to sign the financial documents and other official documents of the association.
Section 2: Vice-President
Section 2.1 The Vice-President, at any time, may be called upon to assume the duties of the
president, either at the latter’s request or in the absence of the president
Section 2.2 S/he shall automatically become the president in the event of the President’s leaving Louisiana Tech University or being in any other way rendered incapable of performing his/her duties.
Section 2.3 S/he shall also be available to advise the president in all matters concerning the conduct of the association.
Section 2.4 S/he shall share the president’s duties. Section 3: Secretary
Section 3.1 Section 3.2
Section 4: Treasurer
Section 4.1 Treasurer shall hold all the funds of the association
Section 4.2 S/he shall be responsible to pay the bills of the association with the approval of president or the vice-president.
Section 4.3 S/he shall submit a monthly financial statement to the president.
The secretary is responsible for the duties assigned by the president
S/he shall keep a record of all the meetings and present those reports in the next
S/he is also responsible for all the correspondence related to the association within and outside the association.
Section 4.4 S/he shall act as the financial advisor of the association and keep track of all the incoming and outgoing funds of the association
Section 4.5 The treasurer shall collect all dues, receive all funds of the society, and pay bills of the society with the approval and co-signature of the president.
Section 5: Public Relations Officers
Section 5.1 The public relation officers shall responsible for all inter-associational
Section 5.2 S/he shall be actively involved in organizing events in coalition with other associations.
Section 5.3 S/he shall be responsible mainly to organize events promoting the associations and all the publicity of the association.
ARTICLE VII: RULES OF ORDER
Section 1: Any issue not directly spoken to in this document will be resolved by referring to the Robert’s Rules of Order newly revised. These same rules shall govern the association in all cases in which they are applicable and do not conflict with other sections of this constitution.
Section 2: If in any case, the same rules shall conflict with other sections of the constitution, the current executive members’ decision shall rule out.
ARTICLE VIII: COMMITTEES
Section 1: The president shall appoint whatever committees necessary for temporary (ad hoc) or continuing tasks (standing committees) to assist in any special events or proper functioning of the association.
Section 2: Appointment to standing committees shall continue throughout the school year or until a successor is selected.
ARTICLE VIII: CONDUCT
Section 1: The association and its members agree to uphold and abide by the rules and regulations of Louisiana Tech University.
Section 2: The association agrees that it is responsible for the behavior of members and guest at any of its functions.
Section 3: Hazing, in any form, is not allowed by this association or its individual members.
Section 4: The executive committee reserves the rights to take necessary actions or even cancel the membership of any individual who fail to uphold the rules and regulation of the association.
ARTICLE VIII: FACULTY ADVISOR
Section 1: The NNA shall elect its faculty advisor at the last meeting of spring quarter if necessary. Nomination will be taken from the floor at this meeting, and it is the responsibility of the person making the nomination to know that the person will accept the position of the faculty advisor. An individual receiving a simple majority of the vote of the active members present will be elected as a faculty advisor provided a quorum is present.
Section 2: The faculty advisor shall not exercise care, custody, and/or control over the funds of the association.
This constitution was revised on September 8, 2016